7 Tips For a Wedding Weather Contingency Plan B
Weather is on your list of things you'll need to go right on your special day. And in the last few years, the weather has become more and more unpredictable all over the world, so if you plan an outdoor wedding, you'll need a Plan B, just in case. You'll most likely need to consider conditions such as unexpected rain storms as well as other weather conditions like an unexpected heat wave, wind storms, cooler sunset weather on some beaches, or chilling autumn breezes.
Here are some considerations for planning your weather or rain contingency ceremony and reception.
1. Consider making your wedding planning easier from day one
You most certainly could cross this Plan B preparation off your to-do list by planning your ceremony and reception indoors. Especially if you're saving money by (or for whatever reason) choosing an off-season wedding date whereby everything will be held indoors without question anyway. If you're feeling overwhelmed already, this could be your ticket out of one more thing to plan or stress about.
A secondary option is to plan a coordinated effort of umbrellas in advance so whether rain or hot sun, all of your guests are covered in a kaleidoscope of coordinated umbrellas that might even make for a bit of fun!
2. Check out weather trends before setting your wedding date
You can easily find weather information online as well as speak to a wedding planner with years of experience in the area you're planning your wedding. You'll not only want to know about the possibility of high winds, rain, or heat waves, but also the extreme changes in humidity or cold that may come from those because guest comfort is also very important. Savvy's wedding destination planner has intimate knowledge of weather in Miami Florida as well as Tuscany and Florence Italy.
3. Speak with your chosen wedding venue
Things you should know about your venue very early on include what their policies, priorities, and bad weather contingency plans are for weddings they book. Some things to consider:
- Do they have a tent, what does it look like, and will it hold all of your guests comfortably?
- Will the tent get too cold, hot or humid to be comfortable?
- If they do not have one, do they have the room for it and where will you get one at short notice?
- If a tent is not desirable or possible, will you be able to move indoors?
- Are there extra costs involved?
You will need to make these plans early on, then contact them and confirm these plans one-month prior to your wedding, as well as the week of your ceremony, just to be sure. A trusted wedding planner like Savvy Event Studio can help you with these kinds of chores and take the stress off your shoulders. Even the logistics of your processional and recessional can change sharply when using a tent, but especially if moving indoors, so you'll need confidence it can be pulled off well.
4. Speak with your wedding vendors before hiring
Just like your venue, you'll want to know your vendors have experience planning an outdoor wedding, have their own contingency plans, as well as are able to work around your wedding Plan B. Before you sign any contracts, you'll need to know they're capable, flexible and experienced. You'll also want to keep the average weather of that time of year in mind when choosing your food (hot or cold), your cake, your favors, and your flowers.
5. Choose who will execute your Plan B
If you are not hiring a wedding planner, you will need to decide who will execute Plan B for you, on the spot. Someone who is reliable, organized, who will definitely be there, and hopefully is familiar with the area if you are planning a destination wedding needs to be given the details in advance and ready to jump in at a moment's notice to fix things for you. You won't be able to do this yourself, and you'll need it to run as smoothly as possible. The logistics of coordinating the new plan last minute can be a nightmare and you need definitely need to reach out and get help.
6. Be transparent with your guests
Be kind to your guests and remember their comfort is integral to the success of your day. Just like your shoe and hairstyle choices for yourself and your bridesmaids need to take weather into account, your guests should also have the knowledge so they can make the best choices in advance to prepare.
Tell everyone well before the wedding that this is the weather you're expecting, but this is the weather that could happen. Let them know if they will be walking on loose stone paths or grass, because there might be special considerations, especially for women in heels or elderly members with walkers. They might want sun hats, sunglasses, a light jacket, etc.
If you're supplying umbrellas for shade or rain resistance, let them know so they're using what you give them and not needing to bring their own. You might also give out fans for heat or gloves and scarves, have a sunscreen and bug spray station out front, loan sunhats, hand out personalized bottles of chilled water, or personalized cups of warm cider.
7. Finally, consider hiring a wedding planner + Budget for a Plan B from the start